Accounts Receivable Specialist, Finance

WASHINGTON, DC
Full Time
Employment Opportunity
Entry Level
Position Overview

The Accounts receivable specialist performs a vital role within the finance the team, maintaining award, billing and cash receipt records.

This position is based in Washington, DC (hybrid schedule).

Essential Functions

Awards and Reconciliation
  • Review awards and understand applicable terms and conditions to ensure compliance at all times.
  • Setup new Awards in NetSuite
  • Ensure that all revenue and expense reporting features are setup for all awards including Project ID, Department, Program Area
  • Create and maintain billing schedules for awards
  • Setup indirect cost structures for awards
  • Register and set-up account in donor portal and maintain user credential of various portals.
Life of Award Support
  • Ensure payments are received as per the award terms and condition.
  • Prepare donor reports and invoices, obtain program staff approval, and submit to donor. Ensure timely receipt of funds from donor.
  • Ensures award receivables, grantee payables, and other related balance sheets accounts are accurately recorded and reconciled.
Grants Tracking
  • Review grant agreements and understand applicable terms and conditions
  • Setup new Grants in NetSuite
  • Ensure that all expense reporting features are setup for all grants including Award, Project ID, Department, Program Area
  • Create and maintain payment schedules
Other Duties and Responsibilities
  • Record cash receipt transactions on a weekly basis
  • Support UNF’s donor stewardship efforts by investigating donor inquiries
  • Support UNF’s matching gift and donation process by managing UNF’s matching gifts inbox and donations inbox by categorizing items
  • Assist with audit preparation and with month-end closings.
  • Other duties as assigned.
Selection Criteria
  • Bachelor's degree in Accounting, Finance, or related field.
  • At least one year of related experience.
  • Familiarity with Project Accounting and Revenue Recognition.
  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel).
  • Excellent verbal, interpersonal, and written communication skills.
  • Strong problem-solving and decision-making capabilities.
  • Must have the ability to organize, prioritize, and have time management skills.
Benefits & Compensation 

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:
  • a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • 403b retirement savings plan with a generous matching contribution
  • group term and supplemental life insurance
  • short-term disability
  • long-term disability
  • commuter subsidy
  • back-up care
  • employee assistance program
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

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