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Senior Associate, Benefits and Compliance, People & Culture

Overview

The United Nations Foundation (UNF) is seeking a qualified candidate to manage all functions associated with benefits onboarding, administration of the employee benefit program, compliance, and wellness initiatives. The position coordinates and manages all aspects of employee benefits, including, but not limited to: health insurance, dental, vision, short-term disability insurance (STD), long-term disability insurance (LTD), life insurance, flexible spending account plans, health savings accounts, tax-deferred retirement plan, etc. The Senior Associate is also responsible for the planning and administration of open enrollment. This position will provide guidance, assistance, and clarification regarding UNF’s policies, procedures, and documentation for all employees.

This position will be a critical member of the People & Culture team and will report to the Director, People & Culture.

Essential Functions 

Benefits

  • Serve as the first point of contact for all employee benefits; respond to employee questions dealing with health, dental, and vision insurance, FSA, HSA, life insurance, tax-deferred retirement plan, employee leave, and mass transit benefits; process all health care invoices for payment.
  • Encourage and facilitate the staff's education regarding benefits.
  • Plan and manage the annual benefits open enrollment process for all employees.
  • Coordinate and collaborate with the Foundation’s benefits broker and consulting firm in the evaluation of benefit programs and costs, review competitive bids, and make recommendations to the head of People & Culture.
  • Manage COBRA administration. Ensure additions and removals of employees for continuation coverage is timely and accurate.
  • Manage FMLA and disability processes.
  • Maintain current benefit offerings in HRIS, ensuring staff elections are properly coded.
  • Oversee and audit electronic transmission of employee eligibility information from HRIS to benefit vendors, making corrections as necessary.
  • Work to resolve any issues that may arise as it pertains to benefit elections.
  • Effectively manage retirement plan remittance of funds.
  • Ensure accurate and timely submission of HSA employee and employer contributions.
  • Maintain up-to-date benefits information and forms on shared team drive and UNF intranet.
  • Act as administrator for SmartBenefits and TransitChek programs. Manage SmartBenefits anytime, report creation, CommuterDirect account assistance. Ensure new employees and terminated employees are both added and removed from systems timely.
  • Ensure annual retirement and HSA limits are monitored and reported accurately.
  • Coordinate and participate in UNF Retirement Committee.

Compliance

  • Work with People & Culture leadership to conduct internal audits to ensure compliance with local and federal regulations and provide information to internal and external auditors, potential funders, and other parties as needed.
  • Act as main POC for annual retirement plan audit.
  • Monitor and report on annual compliance, including EEO-1, 5500s, SARs, and Medicare Part D Notice.
  • Compile data requests for teams as needed.
  • Administer non-discrimination testing for 403(b) and for FSAs in a timely manner. Make adjustments when needed.
  • Manage ACA compliance function.
  • Help with ongoing review and maintenance of the UNF Employee Handbook.

Wellness

  • Promote wellness activities to staff, planning events for both offices of UNF.
  • Responsible for monitoring wellness trends and making recommendations for best practices.
  • Responsible for identifying and managing brown bag luncheons related to wellness.
  • Other duties as assigned.

Selection Criteria

  • Minimum 3-5 years of experience in Human Resources/Benefits and a desire for growth.
  • Experience with Microsoft Outlook, Word and Excel.
  • Experience with Ultimate Software preferred.
  • Bachelor’s degree required.
  • Ability to maintain high degree of confidentiality.
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment.
  • Ability to multi-task and juggle many projects at once is a must.
  • Strong professional interpersonal skills and diplomacy.
  • Detail-oriented.
  • Ability to work independently as well as member of a team.
  • Ability to take initiative.
  • Dependable and consistent.
  • Excellent verbal and written communication skills required.
  • Interest, knowledge or work experience in international development, the UN, women’s human rights, public health, international affairs, or closely related international development field.
  • SHRM/HRCI certified preferred.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work under pressure and handle stress.

Benefits & Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • A choice of two health plans through United Healthcare (PPO or HDHP with HSA),
  • dental insurance,
  • vision discounts,
  • flexible spending accounts,
  • 403b retirement savings plan with a generous matching contribution,
  • group term and supplemental life insurance,
  • short-term disability,
  • long-term disability,
  • health club discounts,
  • commuter benefits, and
  • employee assistance program. 

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of parental leave.

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