Coordinator, Field Programs and Partnerships, Peace on Purpose

  • Washington, DC
  • Full Time
  • Employment Opportunity
  • Entry Level

Position Overview

The UN Foundation (UNF) was created in 1998 with entrepreneur and philanthropist Ted Turner's historic $1 billion gift to support UN causes and activities. UNF is an advocate for the UN and a platform for connecting people, ideas, and capital to help the United Nations solve global problems including decreasing child mortality, improving disaster relief, protecting diverse cultures and environments, creating a clean energy future, empowering women and girls, and improving U.S.-UN relations. UNF is a public charity that engages in advocacy, grant making, and building partnerships. 

Over the last five years, UNF has partnered with lululemon to create and implement a mindfulness program, called Peace on Purpose, to support the wellness of UN humanitarian and development workers around the world.  The Peace on Purpose curriculum employs a set of easily accessible tools that benefit overall well-being, increase resilience and decrease burnout, and enable frontline workers to continue being effective changemakers amidst the world’s most challenging crises. 

In its nascent years, Peace on Purpose was offered solely as an in-person workshop, and the team traveled to UN offices around the world to deliver the experience.  Over the past two years, COVID19 presented Peace on Purpose the opportunity to pivot to online programming, supporting the rapid growth and adoption of the program within the UN system.

Peace on Purpose is in the midst of rapid growth. Having reached the stage where we are focused on sustainability and scaling up of what is now a hybrid program model.  Over the next few years, we will continue to implement our virtual programming, while also returning to traveling to UN offices around the world and offering our in-person workshop. 

The Coordinator, Field Programs and Partnerships position will support the overall growth of Peace on Purpose, specifically focusing on supporting in-person event production, travel coordination and partnership expansion.  This position requires an individual who is equally excited to get into the nitty-gritty details as they are to offer solutions-focused thinking.  The ideal candidate can execute, mindfully.  Peace on Purpose.
The Coordinator, Field Programs and Partnerships will be a member of the UN Foundation Advocacy team.  They will report to the Director of Peace on Purpose.

This position is U.S. based in Washington, DC.

Essential Functions

Event Production:

    • Support the planning and implementation of Peace on Purpose experiences (both  in-person and online) for UN staff globally
    • Support program event logistics such as catering, transportation, venue reservation, equipment, etc., serving as the liaison between Peace on Purpose and our appointed UN counterparts at each location
    • Ensure compliance with UNF event processes, including travel authorization forms, travel waivers, contracts, and payments
    • Create budget tracker and track expenses for individual trips; regularly review and use data from projected budget versus actuals to inform budget decisions
    • Support the creation and implementation of a Needs Assessment to compile all necessary information from UN counterparts in advance of each trip

Travel Coordination:

    • In accordance with UNF Travel Policy, coordinate all aspects of travel including, but not limited to, coordinating transportation and lodging for the PoP team; co-creating and communicating agendas; making any necessary reservations; preparing travel authorizations; executing expense reimbursements
    • Research and create country briefs (“Field Guides“) for each trip to share in advance with facilitation and support team
    • Serve as support person for PoP facilitation team while traveling and in-country

Partnership Expansion:

    • Support in the implementation of Peace on Purpose programming for organizations outside the UN system as a means of broadening our reach and impact
    • Serve as liaison between Peace on Purpose and partner organizations to ensure clear and timely communication and program delivery
    • Compile anecdotal and quantitative outcome measures to provide a comprehensive view of the impact of PoP’s partnership expansion

Communications:

    • Draft program communications as necessary (including, but not limited to, participant emails, updates for UNF and/or lululemon, newsletters)
    • Support Peace on Purpose participant communication around the in-person workshop
    • Along with the Coordinator, Digital Programs, field the Peace on Purpose inbox, responding to inquiries from participants in a timely manner

Systems:

    • Work alongside the Coordinator, Digital Programs to handle all day-to-day operations and identify opportunities where we can work smarter to support systematic growth
    • Support the Coordinator, Digital Programs, as needed, in the implementation of Peace on Purpose digital programs (including the Explorations Series and Champions Program) for UN staff globally
    • Build out PoP Standard Operating Procedures (SOPs) for both the in-person experience and partnerships
    • Maintain working knowledge of the UNF agreement process (for both contracts and grants), and when to utilize the proper templates accordingly. (As applicable to the role)
    • Draft and review contracts and maintain an understanding of all agreement terms and applicable flow-downs, consulting with UNF’s finance/contracts team as needed
    • Attend training sessions provided by UNF’s contracts team to maintain and keep up to date with UNF’s current policies and procedures
    • Maintain a strong knowledge of UNF’s Salesforce database and help to process and track agreements and payments, extract information and prepare reports
    • Assist with Peace on Purpose expense tracking, budget reviews, quarterly and yearly business plan reporting, and bi-annual lululemon grant updates
    • Help with onboarding and general support for Peace on Purpose intern and/or future consultants
    • Other programmatic and operational duties as assigned

Selection Criteria

  • College degree required.
  • 1-3 years of professional experience in administration and/or programmatic experience
  • Previous meeting or event planning experience preferred
  • Understanding of, and interest in, mindfulness practices
  • Excellent verbal and written communication skills required
  • Ability to work across international time zones
  • Ability to travel internationally up to 25%-50% of the time
  • Solutions oriented: ability to identify flaws and propose a solution.
  • Eagerness to “roll the sleeves up” and get into the nitty-gritty details of a project
  • Strong attention to detail
  • Ability to multi-task
  • Ability to organize and prioritize work and manage time effectively
  • Ability to work independently and be self-motivated, along with an eagerness to receive feedback
  • Strong professional interpersonal skills. 
  • The ability to establish trusting relationships
  • Proficiency in either Spanish or French preferred
  • Proficiency with Zoom
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
  • Knowledge of Salesforce database programs preferred
  • Knowledge of WordPress and Adobe Photoshop preferred

Benefits & Compensation 

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • 403b retirement savings plan with a generous matching contribution
  • group term and supplemental life insurance
  • short-term disability
  • long-term disability
  • health club discounts
  • commuter subsidy
  • back-up care
  • employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

The United Nations Foundation is proud to be an equal opportunity and affirmative-action employer. The United Nations Foundation provides equal employment opportunity to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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