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Coordinator, Data2X

Overview

The Coordinator will support the execution of activities and actions for Data2X, a technical and advocacy platform dedicated to improving the quality, availability, and use of gender data to make a practical difference in the lives of women and girls worldwide. Data2X works with UN agencies, governments, civil society, academics, and the private sector to close gender data gaps, promote expanded and unbiased gender data collection, and use gender data to improve policies, strategies, and decision-making.

The Coordinator is a full time, non-exempt position that will play an important role in coordinating overall support for the work of the Data2X team including (a) providing administrative support for the Executive Director and other team members (b) coordinating operations functions of the Data2X team, including partnership support and special events (c) completing writing and research projects on behalf of the team, and (d) special duties as assigned

Essential Functions

Administrative Support to the Executive Director and Senior Leadership

  • Provide direct support to the Executive Director, handling calendar appointments and scheduling, including domestic and international travel, meetings, and events; and preparing briefing materials and agendas.
  • Coordinate all travel arrangements, including flights, hotels, and ground transportation, as well as visas, pre-travel requirements, and expense reports.
  • Draft and edit internal and external correspondence, when requested.
  • Help maintain and track contacts and ensure appropriate follow-up.
  • Support functions of the Data2X Advisory Board, including coordinating Board meeting scheduling, logistics, and briefing materials.
  • Organize and maintain hard and electronic files for supervisor and team as needed.

Team & Operations Support

  • Coordinate and oversee meeting logistics for the Data2X team, including scheduling staff, conference rooms, and video/teleconferences; note-taking; overseeing catering.
  • In collaboration with Communications team, support special events, including booking venues, coordinating invitation lists, supporting event logistics, and other duties as assigned.  
  • Assist the Data2X team in vetting and replying to invitations, speaking requests, and participation in program related activities.
  • Other duties as assigned.

Writing & Research Projects 

  • Prepare, finalize, and distribute internal and external correspondence, including talking points, briefing notes for senior staff, PowerPoint presentations, programmatic one-pagers and other external materials.
  • Prepare briefing materials for events and meetings, such as briefing books and agendas, for supervisor and senior staff.
  • Assist with research and writing projects.

Selection Criteria

  • Bachelor’s degree required.
  • Prior work experience or internships recommended, with track record of success.
  • Ability to take initiative. The ideal candidate will be a self-starter who is comfortable carrying out multiple tasks on different projects and assignments, is dependable and consistent, enjoys being part of a team, and anticipates team needs.
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment required.
  • Excellent oral and written communication skills required.
  • Previous experience supporting executive or senior-level leadership strongly preferred.
  • Previous experience with events management preferred.
  • Advanced experience in Word, Excel, PowerPoint, and Outlook preferred.
  • Interest, knowledge, or work experience in gender, development, or data-related fields preferred.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work under pressure and handle stress.

Benefits & Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • A choice of two health plans through United Healthcare (PPO or HDHP with HSA),
  • dental insurance,
  • vision discounts,
  • flexible spending accounts,
  • 403b retirement savings plan with a generous matching contribution,
  • group term and supplemental life insurance,
  • short-term disability,
  • long-term disability,
  • health club discounts,
  • commuter benefits, and
  • employee assistance program. 

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of parental leave.

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