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Coordinator, Senior Management, Rights and Empowerment, FP2020

Position Overview

Family Planning 2020 (FP2020) is a global partnership with the goal of enabling 120 million more women and girls to access and use contraceptives by 2020. FP2020 supports the rights of women and girls to decide, freely and for themselves, whether, when and how many children they want to have. FP2020 provides a platform to enhance information sharing and to support the coordination of efforts across the larger FP2020 community to advance access to family planning information, services and contraceptives under the guiding principles of rights, quality, equity, and voluntarism. The FP2020 Secretariat is hosted by the United Nations Foundation.

The Coordinator, Senior Leadership, FP2020 is responsible for coordinating administrative services for the Executive Director, FP2020 and Senior Advisor for Rights and Empowerment, FP2020. The Senior Coordinator, FP2020 will provide additional administrative support as needed within the Secretariat, throughout the Foundation, and with external parties.

The Coordinator reports to the Chief of Staff, FP2020, and supports a variety of Secretariat processes, including proactively facilitating team-wide information sharing, coordination of donor reporting, and other cross-team functions.

Essential Functions

Under the guidance and supervision of the Chief of Staff, FP2020, the Senior Leadership Coordinator, FP2020 provides administrative and programmatic support to the FP2020 Executive Director, Senior Advisor, Rights and Empowerment, and additional needs as requested, to include:

Support to the Executive Director, FP2020:

  • Manage scheduling and calendar, meeting set up and logistics, and ensure appropriate follow-up after events.
  • Coordinate travel arrangements (including preparing travel authorizations, travel advance requests, travel reimbursements, booking transportation and lodging, tracking visas and immunizations, and travel schedule, briefing papers, and relevant binders).
  • Manage email and postage correspondence and organize daily for the Executive Director based on urgency/priority.
  • Prioritize the Executive Director’s response and time according to understanding of work flow; step in as needed to facilitate urgent decisions.
  • Create and maintain filing system for all documents, including talking points, business contacts, events and materials.
  • Under the supervision of the Chief of Staff, FP2020 draft the Executive Director daily priority list.
  • Prepare monthly corporate credit card and expense reports.
  • Additional duties as assigned.

Support to the Rights/Empowerment Portfolio:

  • Prepare monthly corporate credit card and expense reports.
  • Support the coordination and logistical management of various activities, including webinars, meetings, and events.
  • Additional duties as assigned.

Support to the Secretariat:

  • Under guidance from the Chief of Staff, FP2020, assist the Secretariat in conducting research, drafting, and producing materials as needed; responsible for note-taking and ensuring proper meeting follow up when applicable.
  • Collate weekly team updates for Secretariat’s review.
  • Lead on coordination of team bi-weekly check-in agenda with the Secretariat and oversee Intern’s execution of notes when applicable. Support the day-of management of meetings and events alongside respective team members, as needed (e.g., catering, room-set up, location coordination).
  • Collaborate with Coordinators to execute cross-team logistical support for larger international meetings and events (e.g., ICPD, Focal Point Workshops, Women Deliver, and Reference Group meetings). 
  • Under the guidance of the Chief of Staff, FP2020, liaise and collaborate with other Coordinators and Associates to ensure cross-team information sharing and coordination.
  • Support the Chief of Staff in overseeing the FP2020 internship program.
  • Under the supervision of the Chief of Staff, draft monthly updates for the United Nations Foundation and the UNSG office.
  • Support the Chief of Staff in managing the donor reporting process for the FP2020 Secretariat, including four quarterly reports, one log-frame report, and one annual review.
  • Create and maintain FP2020 calendar and list of key events.
  • Administer FP2020 Team Travelers WhatsApp Group.
  • Assist the Chief of Staff as needed.
  • Additional duties as assigned. 

Selection Criteria

  • Bachelor’s degree required.
  • Ability to manage multiple and changing priorities.
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment.
  • Proactive, self-starter who works to anticipate needs as understanding and responsibilities grow with time on the job.  
  • Very strong organizational and multitasking skills.
  • Strong professional interpersonal skills and diplomacy.
  • Ability to work under pressure and handle stress.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work independently as well as member of a team.
  • Sense of humor.
  • Fluency in English essential; additional fluency in French preferred.
  • Proficiency in Microsoft Office Suite to include Outlook, Word, Excel, and PowerPoint.  Desired proficiency in One Note, Smartsheet, Indesign and Photoshop, as well as strong familiarity with Google Docs.
  • One to three years of administrative experience.
  • Excellent verbal and written communication skills required.
  • Interest, knowledge or experience in women’s human rights, public health, international affairs, or closely related international development field.

Benefits and Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • A choice of two health plans through United Healthcare (PPO or HDHP with HSA),
  • dental insurance,
  • vision discounts,
  • flexible spending accounts,
  • 403b retirement savings plan with a generous matching contribution,
  • group term and supplemental life insurance,
  • short-term disability,
  • long-term disability,
  • health club discounts,
  • commuter benefits, and
  • employee assistance program. 

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of parental leave.

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