View Our Website View All Jobs

Coordinator, Senior Management, Rights and Empowerment, FP2020

Position Overview

Family Planning 2020 (FP2020) is a global partnership with the goal of enabling 120 million more women and girls to access and use contraceptives by 2020. FP2020 supports the rights of women and girls to decide, freely and for themselves, whether, when and how many children they want to have. FP2020 provides a platform to enhance information sharing and to support the coordination of efforts across the larger FP2020 community to advance access to family planning information, services and contraceptives under the guiding principles of rights, quality, equity, and voluntarism. The FP2020 Secretariat is hosted by the United Nations Foundation.

The Coordinator, Senior Leadership, FP2020 is responsible for coordinating administrative services for the Executive Director, FP2020 and Senior Advisor for Rights and Empowerment, FP2020. The Senior Coordinator, FP2020 will provide additional administrative support as needed within the Secretariat, throughout the Foundation, and with external parties.

The Coordinator reports to the Chief of Staff, FP2020, and supports a variety of Secretariat processes, including proactively facilitating team-wide information sharing, coordination of donor reporting, and other cross-team functions.

Essential Functions

Under the guidance and supervision of the Chief of Staff, FP2020, the Senior Leadership Coordinator, FP2020 provides administrative and programmatic support to the FP2020 Executive Director, Senior Advisor, Rights and Empowerment, and additional needs as requested, to include:

Support to the Executive Director, FP2020:

  • Manage scheduling and calendar, meeting set up and logistics, and ensure appropriate follow-up after events.
  • Coordinate travel arrangements (including preparing travel authorizations, travel advance requests, travel reimbursements, booking transportation and lodging, tracking visas and immunizations, and travel schedule, briefing papers, and relevant binders).
  • Manage email and postage correspondence and organize daily for the Executive Director based on urgency/priority.
  • Prioritize the Executive Director’s response and time according to understanding of work flow; step in as needed to facilitate urgent decisions.
  • Create and maintain filing system for all documents, including talking points, business contacts, events and materials.
  • Under the supervision of the Chief of Staff, FP2020 draft the Executive Director daily priority list.
  • Prepare monthly corporate credit card and expense reports.
  • Additional duties as assigned.

Support to the Rights/Empowerment Portfolio:

  • Prepare monthly corporate credit card and expense reports.
  • Support the coordination and logistical management of various activities, including webinars, meetings, and events.
  • Additional duties as assigned.

Support to the Secretariat:

  • Under guidance from the Chief of Staff, FP2020, assist the Secretariat in conducting research, drafting, and producing materials as needed; responsible for note-taking and ensuring proper meeting follow up when applicable.
  • Collate weekly team updates for Secretariat’s review.
  • Lead on coordination of team bi-weekly check-in agenda with the Secretariat and oversee Intern’s execution of notes when applicable. Support the day-of management of meetings and events alongside respective team members, as needed (e.g., catering, room-set up, location coordination).
  • Collaborate with Coordinators to execute cross-team logistical support for larger international meetings and events (e.g., ICPD, Focal Point Workshops, Women Deliver, and Reference Group meetings). 
  • Under the guidance of the Chief of Staff, FP2020, liaise and collaborate with other Coordinators and Associates to ensure cross-team information sharing and coordination.
  • Support the Chief of Staff in overseeing the FP2020 internship program.
  • Under the supervision of the Chief of Staff, draft monthly updates for the United Nations Foundation and the UNSG office.
  • Support the Chief of Staff in managing the donor reporting process for the FP2020 Secretariat, including four quarterly reports, one log-frame report, and one annual review.
  • Create and maintain FP2020 calendar and list of key events.
  • Administer FP2020 Team Travelers WhatsApp Group.
  • Assist the Chief of Staff as needed.
  • Additional duties as assigned. 

Selection Criteria

  • Bachelor’s degree required.
  • Ability to manage multiple and changing priorities.
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment.
  • Proactive, self-starter who works to anticipate needs as understanding and responsibilities grow with time on the job.  
  • Very strong organizational and multitasking skills.
  • Strong professional interpersonal skills and diplomacy.
  • Ability to work under pressure and handle stress.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work independently as well as member of a team.
  • Sense of humor.
  • Fluency in English essential; additional fluency in French preferred.
  • Proficiency in Microsoft Office Suite to include Outlook, Word, Excel, and PowerPoint.  Desired proficiency in One Note, Smartsheet, Indesign and Photoshop, as well as strong familiarity with Google Docs.
  • One to three years of administrative experience.
  • Excellent verbal and written communication skills required.
  • Interest, knowledge or experience in women’s human rights, public health, international affairs, or closely related international development field.

Benefits and Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • A choice of two health plans through United Healthcare (PPO or HDHP with HSA),
  • dental insurance,
  • vision discounts,
  • flexible spending accounts,
  • 403b retirement savings plan with a generous matching contribution,
  • group term and supplemental life insurance,
  • short-term disability,
  • long-term disability,
  • health club discounts,
  • commuter benefits, and
  • employee assistance program. 

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of parental leave.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.