Senior Associate, Payroll, People & Culture

  • Washington, DC
  • Full Time
  • Employment Opportunity
  • Entry Level

Position Overview

The Senior Associate, Payroll administers the Foundation’s payroll process on a semi-monthly basis. This individual is responsible for the accuracy, integrity, and efficiency of managing payroll.

Essential Functions

  • Responsible for efficient and timely processing of semi-monthly payroll for employees located domestically and internationally, to include variance report monitoring and review, verifying voluntary deductions, employee changes, and elections
  • Will work closely with the Benefits Manager, People & Culture to ensure benefit elections are correctly inputted into HRIS
  • Responsible for calculating and processing garnishments, bonuses, manual checks, and other payroll related items
  • Responsible for new employee system training for payroll
  • Inputs and audits personnel action notices for new hire pay, termination pay, retroactive pay, vacation payout and any other required adjustments to normal semi-monthly payroll
  • Monitors employee audit trail report and reconciles with payroll register
  • Maintains record of semi-monthly payroll reports following each pay period
  • Partners with the Finance team to custom-build, revise, and/or run reports
  • Assists in monitoring semi-monthly leave balances reports for accuracy in various systems
  • Prepares, audits, and reconciles reports including payroll variance, W-2s, year-to-date earnings, and other reports relating to tax filings and regulatory requirements
  • Manages multi-state SUI and tax reporting. Establishes new accounts as needed
  • Responsible for remitting semi-monthly 403(b) and 457(b) retirement plan and HSA file contributions to respective vendors. Partners with Finance to submit corresponding reports
  • Research and resolve issues regarding payroll discrepancies and processing with HRIS vendor (UltiPro)
  • Responsible for creating annual payroll schedule for submission to payroll provider
  • Answers questions regarding changes to employee record and payroll issues timely
  • Remit payment to all People & Culture Benefit vendors
  • Partners with the Senior Director, People & Culture and Finance on budgeting for the People & Culture team (i.e., allocations)
  • Create expense report for all credit card accounts under People & Culture
  • Drafting and reviewing agreements and maintaining an understanding of all agreement terms and applicable flow-downs, consulting with UNF’s finance/contracts team as needed. (As applicable to the role)
  • Maintain a strong knowledge of UNF’s Salesforce database to be able to process and track agreements, extract information and prepare reports. (As applicable to the role)
  • Other duties as assigned.

Selection Criteria

  • Bachelor’s degree in Accounting, Finance or related field required and/or a minimum 3-5 years of Human Resources experience and payroll processing experience with a multi-jurisdictional/international organization of 200 or more employees a plus
  • Demonstrated knowledge of payroll principles, practices, regulations, and procedures
  • Demonstrated knowledge of basic accounting practices and procedures
  • Demonstrated knowledge of applicable state and federal payroll and related tax regulation
  • Strong knowledge of UltiPro is preferred
  • Ability to maintain high degree of confidentiality
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment
  • Ability to multi-task and juggle many projects at once is a must
  • Strong professional interpersonal skills and diplomacy
  • Strong knowledge of Microsoft Outlook, Word, and Excel
  • Ability to work independently as well as member of a team
  • Ability to take initiative
  • Dependable and consistent
  • Excellent verbal and written communication skills required
  • Ability to work under pressure and handle stress
  • Ability to meet regular attendance/tardiness policy

Benefits & Compensation 

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • 403b retirement savings plan with a generous matching contribution
  • group term and supplemental life insurance
  • short-term disability
  • long-term disability
  • health club discounts
  • commuter subsidy
  • back-up care
  • employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

The United Nations Foundation is proud to be an equal opportunity and affirmative-action employer. The United Nations Foundation provides equal employment opportunity to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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